Event Calendar Self Submission Instructions
- Visit https://www.cics.umass.edu/user/ and sign in (using your umass login/pw)
- Click “Submit an Event” under “My Events.”
- Enter your event’s full title in the “Title” field.
- Enter a shortened version of your event’s title in the “Short Title” field.
- Use the dropdowns to select the correct “Event Format” and “Event Type.”
- Enter the first sentence of your event description into the “Summary” field.
- Choose the correct start and end date in the “Event Date” field.
- Click “Add Location” under “Location” (do not complete this step if the event is online-only).
- Click “select or create location” and find the building in which your event is taking place.
- Click the leftmost checkbox next to the building name, scroll down, and click “Select.”
- Enter the room number in the “Campus-specific location” field.
- Enter your event details in the “Body” field.
- If your event has a featured image.
- Upload by clicking “Add media” under “Featured Image.”
- Click “choose file” and upload your image.
- Add alternative text that describes the image (for accessibility purposes).
- Example: A photo of the Computer Science Laboratories during fall
- Click “Save” at the bottom right.
- Click “Insert Selected” on the bottom right.
- Check off “Hide Featured Image on the detail page” under “Featured image.”
- Return to the “Body” field and change “text format” to “Full HTML.”
- Click “Insert Media” button in the toolbar (looks like musical notes and photograph).
- Select your image and click “Insert Selected.”
- Change “Full Content” dropdown to “Small” and click rightmost indent.
- If your event has a faculty host:
- Click “select person” under “Event Host.”
- Like the steps for choosing a location, find your event host and add them to the event.
- If your event has a link:
- Paste the URL of your link in the “URL” field under “Call to Action Link.”
- Add a call-to-action in the “Link text” field.
- Example
- Register Now, Join via Zoom, etc.
- Select the correct audience, category, and related centers/labs using the dropdowns.
- Save as “Submit for Review” and click “Save.”
- Once submitted, CICS Marcom shared mailbox will receive an email notification with ability to approve the event.
- Marcom will approve event and it will appear on the live site.
- IF you have edits to the event, or it gets canceled, visit the same URL and find the event you submitted in the list of submitted events. You should only see events that you submitted here so it should be easy to navigate.
- Click on Edit at the top, and modify accordingly. If you want to request cancelation, navigate to the bottom of the page and change dropdown to “request cancellation”
Marcomm will again receive an email notification to confirm cancellation. Once event has been deleted by Marcomm, please allow a few moments for system to cache the event from the main page. IF you still see the event listed on the Main page after a few moments, notify Zinj and he will manually cache the system.
