Event Scheduling & Room Reservations

Follow the steps below for assistance with room booking and event promotions. Completing these steps will help ensure that your event runs smoothly and that Manning CICS staff can best support you. 

1. Check the Master Calendar 

Check the CICS website events calendar to ensure there are no conflicts that may compete for space or attention for your event.  Note: This calendar includes medium- to large-sized college events and does not show all meeting room reservations.  

2. Reserve a Room

Reserve a room using Zoom booking (UMass login required). CICS students, faculty, and staff can view room availability and book rooms online via Zoom using the Zoom Room reservation website and Zoom app. For more information, see our detailed instructions or contact system [at] cs [dot] umass [dot] edu (system[at]cs[dot]umass[dot]edu). Note: Booking a room implies that you are accepting the usage guidelines posted below, along with the full conference room guidelines.  

  1. Go to https://umass-amherst.zoom.us/ using your browser or the Zoom mobile app and login using your UMass Amherst NetID and password.
  2. Navigate to Workspaces by clicking ... in the bottom-right corner (mobile app) or selecting Workspace Reservations in the left menu (browser).
  3. In Workspaces, select the building and room. Change the date and time accordingly, then click Reserve. 

3. Promote Your Event

Promote your event by submitting it to the CICS website events calendar  or submitting a digital sign to display in our buildings. 

Conference Room Information 

Room Reservations/Cancellations

  • The type of space that is available for you to book depends on whether you are faculty, staff, or a student. We have a permissive policy for room bookings, but some conference rooms (e.g., Dean’s conference room) are restricted or require approval.
  • Reservations can be modified or cancelled using the Zoom room booking system. If you will not be using your reservation, please cancel it in advance of the meeting time so that the space is available for other community members. For more information on editing or cancelling your event, see our detailed instructions.
  • If a Manning CICS community member is working with an outside group to reserve an internal room, that community member is responsible for all aspects of the reservation and must be present for the entire reservation.
  • Reservations are accepted a maximum of six months prior to an event.
  • For questions about the CICS Zoom room reservation system, contact CSCF at system [at] cs [dot] umass [dot] edu (system[at]cs[dot]umass[dot]edu). For questions about event planning and use of our colloquium spaces, please email the CICS Events Team at events [at] cs [dot] umass [dot] edu (events[at]cs[dot]umass[dot]edu). 

Guidelines for Use

  • Conference and colloquium rooms may not be used without a reservation.
  • Tables must not be moved without permission.
  • Food and drink are only allowed in our larger conference and colloquium rooms: CS 150/151, A112, A311, A215, E144, E239, E300, E400.
  • At the end of any room reservation, all doors must be shut and locked, all trash must be disposed of in hallway trash cans, any dirty tables must be wiped down, chairs must be returned to their original position and pushed in neatly, and all room technology must be turned off.
  • Use of Manning CICS conference rooms is subject to change. People and groups in violation of our room policies will lose access to the room booking system.

Key Access

  • If a key needs to be signed out for a specific room (for after-hours access, e.g.), please have the meeting organizer come to CSCF in the CICS building, room CS126, during normal business hours.

Conference Room List

Note: All rooms have a projector or wall-mounted TV and wifi access to the internet. Telephone numbers are listed for the rooms that have them. 

Computer Science 150 - 50 seats - (projector) 

Computer Science 151 - 80 seats - (projector)

Computer Science 201 -  8 seats  - (wall-mounted TV)

Computer Science 203 - 20 seats (reserved for Chair & Dean events) - OWL - (413) 577-0400 - (projector)

Computer Science 243 - 10 seats  - OWL - (413) 577-0410 - (projector)

Computer Science 301 -  8 seats  - (413) 545-3917  - (wall-mounted TV)

Computer Science 303 - 16 seats  - OWL - (413) 577-0409 - (TV)

Computer Science 343 - 10 seats  - OWL - (413) 577-0406 - (projector)

Computer Science Laboratories E120 – 24 seats 

Computer Science Laboratories E144 – 130 seats 

Computer Science Laboratories E201 – 8 seats 

Computer Science Laboratories E239 – 24 seats 

Computer Science Laboratories E247– 4 seats 

Computer Science Laboratories E263 – 4 seats 

Computer Science Laboratories E300 – 20 seats 

Computer Science Laboratories E347– 4 seats 

Computer Science Laboratories E350 – 4 seats 

Computer Science Laboratories E363–4 seats 

Computer Science Laboratories E379 – 4 seats 

Computer Science Laboratories E447 – 4 seats 

Computer Science Laboratories E463 – 4 seats 

Lederle Lowrise A112 - 130 seats - (projector)

Lederle Lowrise A141  - 12 seats  - (wall-mounted TV)

Lederle Lowrise A215  - 30 seats  - OWL - (wall-mounted TV)

Lederle Lowrise A239  - 8 seats - (wall-mounted TV)

Lederle Lowrise A268  - 10 seats - (wall-mounted TV)

Lederle Lowrise A302  - 14 seats - - (wall-mounted TV) 

Lederle Lowrise A311  - 30 seats - OWL - Telephone (413) 545-3143

Lederle Lowrise A322   - 8 seats  - (wall-mounted TV)