Faculty Recruiting Support CICS

CPT Process for Internships

CURRICULAR PRACTICAL TRAINING (CPT) FOR INTERNATIONAL CICS UGRAD & GRAD Students

REQUIREMENTS:

  • Students must have a written job offer when submitting for CPT

  • CPT can be authorized by the IPO if the internship is credit-earning, directly related to the student's field of study and integral to their program curriculum

  • CPT is typically for summer only (Grad students can do part-time only CPT during the fall, winter, or spring; contact Elizabeth Parolski MS Advisor for approval)

  • CPT is available only prior to the completion of a degree program

  • CPT employment may not delay completion of the academic program

See important additional CPT details and requirements on the International Programs Office (IPO) website

ELIGIBILITY:

  • Completed two full semesters in F-1 immigration status
    • If enrolled in your second semester, review of your CPT will be delayed until you have completed the semester and your grades are posted
  • Good Academic Standing
  • Satisfactory Progress toward degree

 

CPT APPLICATION PROCESS:

Pre-Approval Steps (accepted on a rolling-basis through May)

  • Student meeting Requirements and Eligibility prepares to register for credit
    • Complete top half (down to "Do you have a Bachelor's Degree?") of Independent Study Registration Form
    • Abbreviate or include as much as possible if your info does not fit in the form
    • Sign at the very bottom (may require printing, signing and scanning)
  • Student verifies that job offer includes all necessary information (follow up with employer, as needed)
    • Must be on company letterhead (with complete mailing address)
    • Must contain ALL of the following information:
      • Job title and brief description of job duties
      • Job location (address where you will actually work)
      • Exact employment start and end date (must be within the summer academic period)
      • Salary and related compensation
  • Student initiates Experience request on Handshake.

    • After logging in, click on Career Center > Experiences > Request an Experience

    • Complete 37 question survey including:

      • Experience Type = Internship for Credit...

      • Faculty Sponsor Full Name = Jack Wileden (UGRAD); Mark Corner (GRAD)

      • Faculty Sponsor UMass Email Address = cicscareers@cics.umass.edu (UGRAD); gradCPT@cs.umass.edu (GRAD)

      • What is internship Department and Course Number? = CICS 396T (UGRAD); CICS 596T (GRAD)

      • How many credits do you wish to earn? = 1

      • What is your Academic Project? = Post-internship reflection

    • Save Experience As a Draft; then scroll down to the New Attachment Button (if you submit before attaching, go back into Edit mode and attach)

    • Attach the Offer Letter document

    • Attach the Registration Form

  • CICS Careers reviews after receiving email notification from Handshake; confirms student eligibility in SPIRE, verifies internship is CICS-related and offer letter meets requirements (typically reviewed 2-5 business days after submission).

  • CICS Careers approves Handshake Experience and notifies student of status OR emails student explaining why denied and requesting student to take action.
  • Student receives Handshake email with pdf attachment of Approved Handshake Experience (save email with PDF for later).

  • Student allowed to formally accept the offer after CICS approval (final CPT approval is not required to accept a job offer).
  • Student can apply for Social Security Number (SSN).

Approval Steps (beginning in March when summer course registration opens)

  • Instructor of Record signs and submits the Independent Study Registration Form to enroll approved students in credited course.
  • Student pays for mandatory Pass/Fail CPE course.
    • Although this one-credit course will appear on your transcript, it does not count toward your CICS requirements.
    • There is a $47 registration fee and $195 per credit fee associated with this Independent Study.
  • CICS Careers sends Student signed Independent Study Registration Form.
  • Student submits CPT e-form.
    • Use the Option: "I will receive academic credit..."
    • Attach signed Independent Study Registration  Form (under "Class Schedule/Enrollment from SPIRE")
    • Attach the "Approved Handshake Experience pdf"
    • Attach job offer letter
    • Advisor Name: Brian Krusell
    • Advisor Title: Director of Career Development
    • Advisor Email: cicscareers@cics.umass.edu
    • Department: Computer Science
    • Advisor Phone: 413-545-8713
  • CICS Careers reviews the CPT e-form; approves, as appropriate.
  • IPO reviews the completed CPT request and submits paperwork to federal government to generate I-20 (typically reviewed 7-10 business days after receipt). Important: Student cannot begin working until CPT is approved (start date may need to change if approval pending).
  • Student picks up the CPT I-20 at the IPO.
  • Student provides employer with new I-20, valid passport, and evidence of F-1 immigration status (F-1 visa or USCIS F-1 approval notice, and I-94 record) to satisfy Federal employment authorization requirements.

 

After Summer Internship (August)

  • Student completes survey reflecting on their summer internship experience.
  • Instructor of Record documents Pass/Fail grade.

 

If you have questions, please email cicscareers@cics.umass.edu or schedule an appointment with a career advisor on Handshake